n8n - 💡(How to fix) Fix "No matching user" when trying to share a personal workflow since updating to 2.17.5/6 [2 comments, 3 participants]

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n8n-io/n8n#29002Fetched 2026-04-24 06:12:47
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Error Message

ResponseError: Listing all users is limited to instance administrators and project admins. Filter by project to list project members.

Code Example

ResponseError: Listing all users is limited to instance administrators and project admins. Filter by project to list project members.
RAW_BUFFERClick to expand / collapse

Bug Description

The non-admin users from our organization are experiencing issues when trying to share their personal workflows. When having to select a user to share the workflow with, none of the existing users are being listed or found by writing their user names. When accessing a workflow, I can see the following error in the console:

ResponseError: Listing all users is limited to instance administrators and project admins. Filter by project to list project members.
<img width="536" height="325" alt="Image" src="https://github.com/user-attachments/assets/72d25b34-bc26-43a5-8a6b-15984733597b" /> <img width="948" height="141" alt="Image" src="https://github.com/user-attachments/assets/85ccbbab-92a4-4452-a5a7-62f70464eb94" />

To Reproduce

  1. Go to a personal workflow.
  2. Click on Share
  3. Look for another user in the organization.

Expected behavior

Get the list of users when trying to share a personal workflow.

Debug Info

Debug info

core

  • n8nVersion: 2.17.6
  • platform: docker (cloud)
  • nodeJsVersion: 24.14.1
  • nodeEnv: production
  • database: sqlite
  • executionMode: regular
  • concurrency: 50
  • license: enterprise (sandbox)
  • consumerId: 00000000-0000-0000-0000-000000000000

storage

  • success: all
  • error: all
  • progress: false
  • manual: true
  • binaryMode: filesystem

pruning

  • enabled: true
  • maxAge: 720 hours
  • maxCount: 25000 executions

client

  • userAgent: mozilla/5.0 (macintosh; intel mac os x 10_15_7) applewebkit/537.36 (khtml, like gecko) chrome/147.0.0.0 safari/537.36
  • isTouchDevice: false

Generated at: 2026-04-23T14:26:52.445Z

Operating System

mac os x 10_15_7

n8n Version

2.17.6

Node.js Version

24.14.1

Database

SQLite (default)

Execution mode

main (default)

Hosting

n8n cloud

extent analysis

TL;DR

Filtering users by project may resolve the issue of not being able to list users when sharing personal workflows.

Guidance

  • The error message suggests that listing all users is limited to instance administrators and project admins, so filtering by project could be a viable workaround.
  • To verify, try filtering the user list by project when sharing a workflow to see if the desired users appear.
  • Check the project settings to ensure that the users you are trying to share with are indeed project members.
  • Consider adjusting the project membership or admin roles to accommodate the sharing requirements.

Example

No code snippet is provided as the issue seems to be related to configuration or permissions rather than code.

Notes

The provided solution assumes that filtering by project is a suitable workaround for the users' needs. If this is not the case, further investigation into the instance administrator or project admin roles and permissions may be necessary.

Recommendation

Apply workaround: Filter users by project when sharing workflows, as this approach is directly suggested by the error message and may provide a straightforward solution to the issue at hand.

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FAQ

Expected behavior

Get the list of users when trying to share a personal workflow.

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